Word - Quick Access Toolbar

Add Your Most Used Commands to the Quick Access Toolbar

Do you waste time searching the Ribbon for commands you often use?

Bring them front and center by using the Quick Action Toolbar. In Word for Windows, start by selecting File > Options > Quick Access Toolbar. (On a Mac, choose Word > Preferences > Ribbon & Toolbar, and choose the Quick Access Toolbar tab.) In the menu, select on the left a command that you want on the toolbar and click the Add button to add it to the toolbar. You may need to go to the Choose commands from… dropdown and select All Commands to find the one you want.

One advantage of the Quick Access Toolbar is that you can hide the Ribbon (in Windows, Ctrl-F1 toggles the Ribbon on and off; on a Mac, it’s Option-Cmd-R) and find commands with one click on the toolbar instead of opening the Ribbon and navigating among tabs.

Use the Quick Access Toolbar for Word’s Format Painter—the tool that copies the formatting of one paragraph so you can apply the same formatting to other paragraphs—and for much more, including a button that switches to full-screen instead of windowed mode. You can also add your own Word macros to the toolbar for instant access.