Outlook - Steps to Route Emails to a Folder in Outlook

On Desktop (Outlook App):

1. Open Outlook:

   • Launch Outlook on your computer.

2. Go to the Rules Menu:

   • Click on the Home tab in the ribbon.
   • Select Rules > Manage Rules & Alerts.

3. Create a New Rule:

   • In the Rules and Alerts window, click New Rule.

4. Select a Template:

   • Choose Move messages from someone to a folder or Apply rule on messages I receive under Start from a blank rule.

5. Set Conditions:

   • Specify criteria for the emails you want to route. For example:
     • From a specific sender.
     • With certain keywords in the subject line.
     • Sent to a specific email address.

6. Specify the Folder:

   • Click Move the item to folder in the action list.
   • Select the folder or create a new one by clicking New Folder.

7. Finish the Rule:

   • Click Next, set any exceptions if necessary, and then click Finish.

8. Save and Apply:

   • Click Apply and then OK.

On Outlook Web (Outlook.com):

1. Sign in to Outlook Web:

   • Go to Outlook.com and log in.

2. Access Rules Settings:

   • Click the Settings (gear icon) in the top-right corner.
   • Select View all Outlook settings > Mail > Rules.

3. Create a Rule:

   • Click Add new rule.
   • Name the rule (e.g., "Move to Folder").
   • Set conditions (e.g., "From" or "Subject includes").
   • Choose an action, such as Move to folder, and select or create a folder.

4. Save the Rule:

   • Click Save to activate the rule.

Test the Rule

• Send a test email or wait for a relevant email to arrive to ensure it is routed to the specified folder.